![]() “No one has to guess what should be on the agenda, how long the meeting should be, how to lead each part of the discussion, or what needs to get written down. This special software makes meeting instructions available to everyone, saving time and ensuring that all are on the same page. “Teams that collaborate on documenting their decisions and next steps together during the meeting are more engaged, efficient, and committed to those results.” Elise Keith, founder and CEO of Lucid Meetings. “These systems show everyone the best way for teams in your organization to run their meetings,” said J. ![]() Meeting management software, like SoapBox, Cisco WebEx, Lucid Meetings and MeetingKing make it easy for participants to collaborate on meeting agendas and capture meeting notes. PowerPoint presentations and video conferencing capabilities aren’t the only technologies that planners can utilize to execute an effective meeting. Elise Keith, founder and CEO of Lucid Meetings Turn to the right tech tools Teams that collaborate on documenting their decisions and next steps together during the meeting are more engaged, efficient, and committed to those results. “You should at least have a host or presenter, a discussion contributor, an agenda contributor, a special project participant, and a brainstorming contributor,” Maxwell said. Third, be sure that those you invite fulfill key competencies. If the answers are “yes,” they should probably be invited. Are their thinking behaviors aligned with the meeting’s objective?.Will they work well and communicate with others in the meeting?.Do they have worthy insights to contribute?.Second, when selecting participants, consider whether they can own an agenda item or if their role aligns with the meeting’s overall purpose. But if you’re brainstorming, invite as many as 18 people and if you want to disseminate or share information, invite as many people as you want.” “So if it’s a problem-solving or decision-making meeting, aim for no more than eight participants. When planning your invite list, first follow the “rule of seven,” “which states that every attendee over a total of seven reduces your likelihood by 10 percent that the group will be able to make an informed decision,” said Simone Maxwell, business professor at Purdue University Global. Meetings often become unwieldy when too many people attend - especially individuals who don’t factor into your meeting objectives. ![]() Three experts provide their best recommendations to help you steer meetings straight and maximize productivity. Since small businesses aren’t always flush with extra time and money, careful planning and conducting of meetings is imperative to ensure that goals are accomplished and desired outcomes are reached. Yet one in three meetings waste time, contributing to an estimated $37 billion squandered ever year due to unproductive meetings. In fact, over 55 million meetings occur every day in America. Getty Images/gradyreeseĬompanies of all sizes rely on meetings with staff and reviews from clients to communicate ideas, solve problems and present initiatives. From preparation to execution, business leaders should familiarize themselves with the best methods to encourage productivity in meetings.
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